Some of the most progressive firms have sought cloud computing or SaaS integration to improve their business processes. It is used to synchronize every process from project planning until project delivery and all intermediate processes to ensure minimal errors. This helps speed up work in IT companies, where deadlines are strict. SaaS integration allows organizations to work at their optimum capacity and deliver more output.

SaaS v/s Traditional software

The greatest challenge for most organizations is to deliver within the available resources and time. The traditional software can take anywhere from 2 to 6 months to implement and sometimes even more before they can be adopted by particular users. On the other hand, SaaS can synchronize various processes in very less time, people get used to it quickly, and this allows firms to optimize their resources quickly. SaaS helps firms to cut their data processing time, centralize information, control projects, ease information exchange and ensure smooth workflow through various types of software. In a line, SaaS can deliver quality and quantity projects within tight deadlines.How does SaaS help improve productivity?

The current economic and business situation makes it necessary for all organizations to ensure they meet all deadline challenges and deliver projects within specified time and budget. This is only possible if the firms run their processes smoothly. SaaS offers various tools to firms that can help ensure the cogs in their system are running smoothly. Let’s examine three productivity benefits of legal SaaS or legal data rooms:

1) Planning and Collaboration

Collaboration and having all details on hand is very important while planning a project. SaaS or cloud computing brings together teams sitting in various parts of the world and allows them to plan and collaborate through its services. Project planning entails information about past projects, resources, regulations and technical data. When all this information is stored in a single place, it helps more. Moreover, it is very easy to move all your information to the cloud to ensure it is secure and easily accessible from anywhere. This makes for smooth planning and collaboration, so less time is wasted on it.

2) Implementation and Control

It takes months to deploy traditional software and control it so that it completely adapts to an organization. On the other hand, SaaS applications need not be installed on all the machines, as they are accessible over the net. This makes implementation and control easier. Access rights and control to different users can be easily managed on a SaaS application, especially when the users might be working from different locations all over the world.

3) Integration of departmental processes

There are many departmental processes such as billing, accounting, invoicing, HR, marketing, and sales, etc. that can be organized and improved with the help of cloud applications. If you are looking to build an integrated system for all departments from scratch, it could take anywhere from one to three years. Add to this, the complex set of employee roles, the interdependence of departments and security issues and the whole equation becomes imbalanced. This is where SaaS integration comes in the picture. If your organization is under pressure to get a safe and integrated system quickly, then SaaS can prove to be the best solution.Times are changing, and technology is permeating every facet of our professional and personal lives at a breakneck pace.

With all the expenses associated with heating and cooling devices, power and generator systems, and other necessary equipment, organizations often found themselves feeling limited with technological capabilities and bogged down by extravagant maintenance costs.

The demand for low-cost, high availability applications provided IT professionals all the motivation they needed for advancement, and Software as a Service (SaaS) was created. This cloud-computing solution provides on-demand information sharing over a hosted server, eliminating the need for an extensive IT department.

In most cases, software is currently delivered under an unlimited “right to use license. This allows the owner of the software to install the software on a particular computer, repeatedly if need be, while also granting them the right to use that software on a permanent basis.

SaaS doesn’t work like that. Instead, it offers a hosted delivery model in which the software itself is hosted at an external data center. The customer will then access the software using their internet connection to a private IP network.

The architecture offers all of the benefits that a hosting solution implies, with company overheads being cut dramatically thanks to the fact that administration overheads are driven right down, and the company network’s infrastructure undergoes minimal changing when compared to a mass software install.

By Kar

Dr. Kar works in the interface of digital transformation and data science. Professionally a professor in one of the top B-Schools of Asia and an alumni of XLRI, he has extensive experience in teaching, training, consultancy and research in reputed institutes. He is a regular contributor of Business Fundas and a frequent author in research platforms. He is widely cited as a researcher. Note: The articles authored in this blog are his personal views and does not reflect that of his affiliations.