Understanding The Importance of Having Documents Notarized

There are many occasions in life that require the use of a licensed notary. It can be essential for binding legal documents and contracts. While many people believe these typically involve a notarized document for the benefit of the receiver of the document, there are important benefits for signers. The truth, is notarized documents provide an important verification process for those people having items notarized as well as the recipients of documents that are being notarized.

Independent Third-Party Verification

Because a notary is an independent third party, their primary purpose is to act as a witness to a transaction. This is vital in many cases for legal purposes. This is especially true today with so many facets of life and business. Notaries are licensed in their state and appointed by the state they serve. Additionally, they are bonded so they can act as an impartial witness to any type of contractual or legal documentation.

Understanding the Statement or Contract

The primary reason documents are notarized is to prove that the signer is aware of the documents being signed. That means they are acknowledging the validity of the documents as a contract or statement by the signer. A notary must ask the signer if they have read and agree to all the terms, conditions or statements on the documents they are signing. Therefore, notarized documents verify that the signer has read the documents and understands them before they sign them. 

For people who are looking for a notary, doing a quick online search for mobile notary public near me can help you find someone to meet your needs. A mobile notary can schedule to meet you after hours, on the weekends, and anytime in between. They can schedule the services you need where you need them, and they will make their nearest mobile notaries available at your demand, 24/7. 

A notarized document is essential for legal documents and the legal execution of certain documents. There are generally three categories where a notary can be essential. These include enhancing the verification process of the signer. The areas where notary services are generally required includes:

•Personal and Legal Documentation Verification

•Financial Documents

•Business Documents

In each of these categories, the notarized document is necessary to ensure there is no fraud or malfeasance in the transaction being completed. This is vital for documents that are legal, binding, and have significant financial and personal impacts to the signer.

Personal and Legal Documentation Verification Notarization is primarily used for:

•Wills

•Power of Attorney

•Personal Testimony or Attestments

•Medical Directives

•Designation of Beneficiary

•Advanced Directors

•Custody and Guardianships

•Affidavits

•Trusts

•Executor Assignments

Financial and Real Estate Document Notarization is usually used for:

•Loans

•Mortgages

•Real Estate Closing Documents

•Property Deeds

•Notices for Encroachment

•Creation of Easements

•Commercial Leases

•Construction Loans

Business Documents Notarization is usually used for:

•Business Partnerships

•Business Contracts

•Articles of Incorporation

•Memorandum of Understanding Documents

•Business Bids

•Automobile Sales

•Property Title Certificates

•Buying or Selling a Business

•Insurance Documents

Understanding Notary Guidelines

Some of the guidelines for a notary are as follows:

Since the notary is a government officer and public servant, they are to serve all of the public in an honest, fair and unbiased way. 

The notary will be an impartial witness and will not gain or profit from any document brought to them, except for the fee that is allowed to them. 

The notary will have to have the presence of each signer to make sure and screen each signer for identity and willingness to sign. They need to observe that each person is aware of the importance of the transaction requiring a notary stamp. 

The notary shall not sign a document that they believe to be false, incomplete, fraudulent, or deceptive.

The notary shall make sure to record every notarial act in some type of a journal or another recording device that is secure. They should safeguard this journal because it is an important public record. 

The notary shall not divulge the private information of the signers of the signing for anything other than the official purpose. 

With so many documents needing a notary, you can see the importance of having a notary come to you when you need them. This can keep things running smoothly in your business. 

Author: Chakraborty

Dr Chakrabarty is the Chief Innovation Officer of IntuiComp TeraScience. Earlier she was Assistant Professor of Delhi University, a QS ranked university in India. Before that she has held research positions in IITs and IISc. She holds 2 patents and over 20 publications in her name. Her area of research is in smart technologies, integrated devices and communications. She also has a penchant for blogging and is an editor of Business Fundas.