As a dentist or dental health worker, you want to help people gain equal access to quality dental procedures. Balancing between doing business and pursuing your passion by helping others can be challenging. As much as you want to help people by making your dental services more affordable, you also need to make a good profit.

In this post, you’ll learn effective ways to run a dental practice more smoothly. At the end of the article, you’ll be able to create a more unified approach when it comes to business management and customer service.

Proper Inventory Management

In any business, inventory management is a crucial skill. It’s important to ensure you have the right products and number of dental supplies to treat your patients. What if you suddenly have an influx of customers waiting in a queue? It’s frustrating to realize you’re out of prophylaxis paste when you have a lot of patients scheduled for a hygiene appointment.

Record a master list of all dental products used. Make sure to update your list at the beginning of the year. It’ll save you time and avoid confusion because you have accurate records. For a more productive dental practice, keep your inventory in control.

Here are some tips when handling your inventory in your dental clinic:

  • Have a straightforward and established ordering process. For instance, this orthodontist in Mckinney, Texas, implements an easy to follow ordering process and always saves an electronic copy to ensure a more efficient dental practice. By doing so, you’ll have a seamless transition if ever your purchaser leaves their position or takes an extended vacation.
  • Avoid customer frustration by making a master list of your dental tools and supplies, like gloves, patient bibs, crowns, braces, and surgical accessories.
  • A product inventory manual should include the name of the purchasers, directions, the budget to follow, locations of resources, contact information, special requests, and payment schedules.

Hire the Right People

A dentist’s ability to hire and retain top-notch and competent staff members is crucial in keeping customers and making your dental practice successful. For instance, designate one person who’ll be in-charged of checking your inventory and ordering supplies. This ensures that nothing will be ordered twice. Make sure that the person in charge will note everything that’s in your supply closet.

By only assigning one person to do the job, accurate inventory information will be provided. It also prevents confusion than assigning several people to handle the tasks.

You also need to assign someone who will take good care of your customers, a customer service representative. This person will be designated as the receptionist as well if you have a big dental clinic. Make sure that all patients are comfortable waiting in the queue by offering something to read or drink to eliminate boredom.

Improve Your Digital Marketing Strategies

Every dental practice would benefit from digital marketing strategies.

Make sure to improve your SEO ranking to gain more clients. Use social media to your advantage by engaging with potential and loyal customers. Showcase your expertise by building a user-friendly and informative website through your blogs or articles.

Organize Examination and Service Rooms

For a more efficient dental practice, it’s also vital to keep cabinetry minimal for smoother traffic flow. Everything should be within easy reach. Use a tray or tub and mobile units to have easy access to all the tools you need for any dental procedure.

Pay Attention to Your Cash Flow

Dentists should always look for ways to increase effective cash flow by investing in more efficient equipment and the latest technologies to attract more customers.

You can minimize your outflow by adopting better inventory control practices, purchasing affordable, yet high-quality supplies, and paying attention to your marketing metrics.

Automate Billing

For most dental practices, billing can be time-consuming. Most of the time, it’s handled by a dedicated staff member.

However, it’s better to have new software that can streamline the billing process. It’ll cut lost billing time by fifty percent, and exponentially increases the productivity and effectiveness of your staff.

Adopt Digital Employee Scheduling

Adopt a free employee scheduling software to make your team members happy. Managing work schedules will be a lot easier for you.

Your employees can easily see their work schedules using their mobile devices and apply leaves or paid-time-off (PTO). Improve the morale of your staff members and minimize scheduling headaches by using a trusted and reliable scheduling software program.


Run a successful dental clinic more efficiently by applying the tips above. By paying attention to your inventory, you’ll know what dental supplies are in-demand to avoid overstocking, for a more predictive ordering cycle.
Adopting new technologies, such as a scheduling software program, automated billing, and sophisticated or high-tech dental equipment will help improve productivity and minimize headaches associated with the manual process of doing things.

By Eddy

Eddy is the editorial columnist in Business Fundas, and oversees partner relationships. He posts articles of partners on various topics related to strategy, marketing, supply chain, technology management, social media, e-business, finance, economics and operations management. The articles posted are copyrighted under a Creative Commons unported license 4.0. To contact him, please direct your emails to